Handling of Personal InformationPersonal information
Handling
Name of business operator, representative, personal information protection manager
Future Medical Promotion Organization
Chairman: Yoshiki Sawa
Address: 6th floor, Nakanoshima Qloss, 4-3-51 Nakanoshima, Kita-ku, Osaka City, Osaka Prefecture
Personal information protection manager: Akihiro Wakabayashi
About the purpose of use
Personal information acquired by our organization will be used for the following purposes:
Retained personal data marked with a circle in the disclosure category will be used within the scope of the following purposes. If a use purpose not included in the following scope arises, we will use the data only after obtaining consent from the individual in the case of direct acquisition, or after publicly announcing the purpose of use in the case of acquisition by other means.
| Classification | Target information | purpose of use | Subject to disclosure (personal data held) |
|---|---|---|---|
| Direct document acquisition | Regenerative medicine and other Future medical service business Personal Information |
・For businesses that contribute to the industrialization of future medical care ・Management and operation of facility use |
〇 |
| Personal information related to seminar applications |
・Seminar application procedures ・For post-seminar surveys |
〇 | |
| Personal information about business partners | ・For managing business partners | 〇 | |
| Regarding employees, founders and retirees Personal Information |
・For employment and personnel management ・Management of founder's business |
〇 | |
| Personal information of job applicants | ・To contact applicants regarding the selection process and whether or not they were accepted | 〇 | |
| Other than direct document acquisition | Obtain from recruitment media Personal information of job applicants |
・To contact applicants regarding the selection process and whether or not they were accepted |
Safety management of retained personal data
This policy outlines the policies that the Organization will adhere to when handling customers' personal information, personal data, or similar information (hereinafter referred to as "personal information, etc.") in the various services that the Organization provides.
① Formulation of basic policy
In order to ensure the proper handling of personal data, the Organization has formulated basic policies regarding "compliance with relevant laws, regulations, guidelines, etc." and "contact points for inquiries and complaints."
②Establishment of rules regarding the handling of personal data
The Organization has established rules for handling personal data, which outline the acquisition method, responsible persons, and their duties for each stage of the process, including acquisition, use, storage, provision, deletion, and disposal.
③Organizational safety management measures
The Organization has appointed a "Personal Information Protection Manager" as the person responsible for the handling of personal data, clarified the employees who handle personal data and the scope of personal data handled by those employees, and has established a system for reporting to the manager in the event that facts or signs of violations of laws, regulations, or handling regulations are discovered.
④Personnel safety management measures
We regularly train our employees on important points to note regarding the handling of personal data. We have concluded confidentiality agreements with our employees regarding the handling of personal data.
⑤Physical safety control measures
In areas where personal data is handled, the Organization manages employee entry and exit and restricts the devices that can be brought in, and takes measures to prevent unauthorized persons from viewing personal data. The Organization has also implemented measures to prevent the theft or loss of devices, electronic media, documents, etc. that handle personal data.
⑥Technical safety control measures
The Organization implements access control to limit the scope of personnel and the personal information databases they handle. The Organization has introduced a mechanism to protect information systems that handle personal data from unauthorized external access or malicious software.
7. Understanding the external environment
When handling personal data in a foreign country, the Organization will implement safety control measures after understanding the systems for protecting personal information in that foreign country.
*The Organization will not handle personal data in foreign countries.
*The Organisation does not provide personal data or personal-related information to third parties in foreign countries.
Regarding requests for disclosure of personal information or records of provision to a third party
①If an individual requests notification of the purpose of use, disclosure, correction, addition or deletion of content, suspension of use, erasure, suspension of provision to third parties, or disclosure of records of provision to third parties (hereinafter referred to as "disclosure, etc."), the Organization will conduct an internal investigation of the personal information and respond without delay.
*However, depending on the content of your request, we may not be able to comply with your request for disclosure, etc. In that case, we will also respond to you with the reason.
*Regarding records provided to third parties, we will only respond to requests for disclosure.
②When making a request for disclosure, etc., please submit your request by mail according to the procedure below. If there are any deficiencies or missing information in the request, we may not be able to accept your request. Please note that for each request for disclosure of personal information or notification of the purpose of use, a handling fee of 1 yen will be charged by bank transfer.
③ Personal information received through the "Application for Personal Information Disclosure, etc." will be used to respond to inquiries and will not be used for any other purpose.
| When the request is made by the individual |
When requesting disclosure, etc., please prepare the following documents and send them by registered mail. ①Request for personal information disclosure, etc. ②Identity verification documents |
|---|---|
| When a request is made by a representative |
If the person requesting disclosure, etc. is a legal representative or a representative delegated by the individual, please enclose the following documents in addition to the documents listed in the previous paragraph. [In the case of a legal representative] ①Documents confirming legal representation ②Documents to verify the identity of the legal representative [In the case of a delegated agent] ① Power of attorney (document attached to request for personal information disclosure, etc.) ② Your personal seal certificate (issued within the last three months) ③Documents to verify the identity of the authorized representative |
*For details regarding disclosure, etc., please contact the disclosure request desk.
Contact point for inquiries, complaints, and requests for disclosure, etc. regarding personal information
Name: Personal Information Protection Office, Future Medical Promotion Organization
Address: 530-0005-4 Nakanoshima, Osaka City, Osaka Prefecture, 3-XNUMX
Personal information protection manager: Akihiro Wakabayashi
Contact: Email jimukyoku@miraikiko.jp
Enactment date: February 2025, 9